You can securely store Medical records and free up your valuable space offsite
in Digitizer highly secure, state-of-the-art facilities. If disaster strikes, our offsite storage
services gives you peace of mind knowing your information is protected and recoverable.
Digitizer can store and manage a broad range of health information, including medical records,
radiology films. Digitizer can help you to free up valuable space by moving clinical records,
business records, including human resources records and other administrative and financial records
to offsite storage. With our secure storage solutions you can:
• Reduce staff with rapid, round-the-clock access to and retrieval of critical clinical and business
files through Digitizer 24/7 support.
• Feel confident your records are stored in highly secure record centers offering auditable
workflows.
• Use Digitizer online portal to request records, run inventory reports, define retention policies
and monitor destruction programs.
Digitizer can assist you if your practice or hospital is closing, but your patients still need
access to their health records for their continuing care. These records must be kept throughout
their retention period and processed for release should they be requested by patients or to other
authorized requesters for patient care, discovery requests or claims-related issues. When your
records have reached their legal retention requirements, you’ll want to make sure they are securely
destroyed to mitigate the future risks that may arise from potential litigation or a breach.
Digitizer assists you storage, release of information and secure destruction for all physical and
electronic records. By leveraging our proven capabilities and HIPAA-compliant best practices.
| Secure Storage | Your records — including medical and business records — will be stored in highly secure, HIPAA-compliant storage facilities. These facilities provide intrusion detection and alarms, physical access controls, fire detection and suppression systems and 24/7 central monitoring — all of which give you complete peace of mind that your records are always protected. Electronic records will be uploaded into our secure cloud as PDF files and indexed to facilitate easy and accurate ROI processing upon request. |
|---|---|
| Release of Information | When patient files are needed, records can be released to patients or authorized requesters upon submission of a valid Release of Information request and authorization. Because your records can be both stored and released by Digitizer, your patients can enjoy faster and easier processing of their requests. Additionally, an Accounting of Disclosures can be provided should your patients request one. |
| Secure Destruction | Once your records have met their retention requirements, Digitizer can securely destroy your hardcopy records and wipe electronic data, rendering assets unrecoverable and unreadable, enabling you to minimize future risk. |
Digitizer assists you in starting your workplace transformation project. Our experts can help by
maximizing your space through the consolidation of paper records, filing cabinets, PCs and IT
assets, office equipment, cabinets, servers, onsite supply and equipment storage, and more.
We’ll manage the clean-out process and provide services to facilitate the secure destruction or
donation of the items you don’t need and the temporary or permanent storage of the ones you do.
• Reduce your real estate spend to lower costs or support a
move to remote work
• Repurpose file rooms, closets, and server rooms into
higher-value alternatives where employees can treat patients, connect, or collaborate
• Reclaim storage areas and other space that is overrun with
supplies, surplus equipment, and furniture
• Recoup space that is stuffed full of outdated IT assets,
as well as unneeded office furniture and equipment
